Planning a Meeting - Meetings, Bloody Meetings

Source: Meetings, Bloody Meetings from http://www.johncleesetraining.com/. Excellent & humorous video on running meetings.

1. Plan the Meeting
1. Determine Agenda
1. Direction
2. Area
3. End goal expected
2. Attendees
3. Objectives of Meeting/Reason for Meeting
2. Inform
1. Tell attendees:
1. What is to be discussed
2. Why is it to be discussed
3. Expected result of discussion
2. Anticipate what will be needed for meeting
3. Ensure needed materials will be ready for meeting
3. Prepare
1. Get the order of agenda correct (logical succession)
2. Allocate time for each item
1. Based on importance, not urgency
4. Structure & Control
1. For each agenda item:
1. Give evidence
2. Interpret evidence
3. Decide on action
2. Don't jump back and forth between phases
5. Summarize & Record
1. For each item discussed:
1. Summarize what was discussed
2. Summarize action to be taken
3. Determine responsibility of action decided